At the Start of the Year
By the end of the second week the Course Outline and the Assessment Procedures for each subject involving Internal Assessment will be made available to students. It will contain:
• a list of the topics covered
• details of assessments for internal and external standards (including version numbers and Literacy/Numeracy tagged standards)
• a general timetable for assessments
• authenticity requirements
Before the assessment takes place, students will be provided with:
• The title and a brief description of the standard
• The generic criteria for Achieved/Merit/Excellence
• Other required information including: assessment criteria, due date, time provided, resources
Examinations and Practical Assessments
Derived Grade Examinations are integrated into courses of study and held at various times throughout the year. The grade from these exams will be used when a derived grade is applied for with NZQA.
Deadline for Submitting Assignments set as homework
All assessments must be handed in by the date stated on the Assessment Schedule. If a student submits an assessment after the deadline without a legitimate reason, or if they truant from any lesson(s) in order to complete work for assessment, they will not be awarded credit for their work.
Contact with Teachers
All contact from students to teachers regarding assessment matters received between 5.00 pm on Friday and 8.40 am Monday will not be answered until after 8.40 am on Monday.
Appealing the Teacher's Judgement
- Every student has the right to appeal any assessment related decision. These decisions may be made by a teacher and relate to marking, authenticity, missed assessments, extension of due date, reassessment and resubmission or misconduct.
- When an assessment is returned the student should check it to see that everything has been marked and that the marking is correct. If they think there is an error then this should be brought to the attention of the teacher who will change the grade if they agree with the student.
- If the teacher doesn't agree with the student, the student has the right to appeal to the HOF (using the Newlands College form) who will make the final decision. If the student is not satisfied with this then they may appeal to the Principal's Nominee. The final appeal lies with the Principal.
- "Newlands College Form" link is here.
A student must alone complete the work that they submit for assessment for internally assessed standards. Any information and materials that are the work of others should be acknowledged in a bibliography or resource list.
- Ongoing assessments will include checkpoints or require students to keep a logbook (which will be marked regularly). Teachers will keep a close eye on the progress students make so that if there is a sudden input of work the teacher can query this.
If there is evidence that a student has copied work from another student, colluded with another student in the preparation of an assessment task, let another student copy their work, or copied from other sources then the work will be awarded 'Not Achieved' and the student and caregiver informed. The HOF will deal with the matter in consultation with the student's teacher. The HOF may use a combination of AI detection tools (NZQA recommend aiwritingcheck.org), plagiarism checkers, authenticity reports, document history and/or interviews with student to determine the authenticity of the work.
Where there is doubt about the authenticity of a piece of work, the relevant HOF, the Principal's Nominee and a Deputy Principal may be asked to give independent assessments of the work in question.
- All students must sign the authenticity form to ensure they are not using any AI tools to complete their assessments. This form should be given by the teacher at the beginning of the assessment.
• The principles of the Privacy Act 1993 will be followed by the staff. Teachers should not allow students to have access to other students' grades. Students need to give permission if their work is used as exemplars for other students.
Recording and Reporting Grades
• When an assessment has been completed, work will be returned to the student. If a student questions a result they should be reminded of the appeal procedures.
• For externally assessed standards, no results can be given but school reports will signpost expected achievement based on work assessed during the year.
Not Achieved grades will be reported as follows:
- Student leaves school before the opportunity given to complete the assessment.
- Student arrives at school after the opportunity to complete the assessment.
- A student, in consultation with the teacher, states from the outset that they do not want to be assessed against a particular standard and they make no attempt to provide any work or evidence.
- Student has an illness that prevents them from having an adequate opportunity to achieve the standard.
- Student has been given an adequate opportunity to achieve the standard but has not provided sufficient evidence to be awarded A, M or E.
- Student is in a course and decides on their own that they do not want to do an assessment.
- Student has failed to achieve the first assessment opportunity but there will be a further assessment opportunity at a later date which the student might achieve. i.e; record as N now, can be changed after the further assessment opportunity.
- Student goes on holiday and misses the opportunity to achieve the standard.
What happens if a Student misses an Internal Assessment Deadline?
• If a student knows that they are going to be legitimately absent for an assessment (on another curriculum trip, representing the school in a cultural, academic or sporting endeavour) then it may be possible to make arrangements for an alternative date using the ‘missed assessment' form prior to the assessment deadline. However if a student has an absence of two weeks or longer, then they won't have covered the work. Teachers are not expected to re-teach the content required for a specific Achievement Standard or conduct an assessment after the set date.
- If a student was legitimately absent (i.e. they were ill/injured, family bereavement, on another curriculum trip, representing the school in a cultural, academic or sporting endeavour) then a ‘missed assessment' form must be completed within a timely manner of the student's return. This is the student's responsibility.
- The link for the Missed Assessment and Extension form is here
- The Head of the Faculty concerned must countersign the form that the student is given. A Doctor's Certificate may sometimes be required if the reason is illness or injury and this must state that the student was sufficiently unwell that they could not come to the assessment on that date.
- Extensions to the due date for an assessment task will not be granted for an individual student prior to the due date, unless there are legitimate reasons for the extension request related to illness, family bereavement, on another curriculum trip, representing the school in a cultural, academic or sporting endeavour. If this is the case then a missed assessment form should be completed by the student.
Derived Grades (formerly Compassionate Consideration) for NCEA Examinations
In case of injury, illness, bereavement or other event that influences performance in the external examinations the student or care-giver must contact the Principal's Nominee, preferably before the examination. Applications for medical reasons require a derived grade form filled in by a medical practitioner. Except in extreme cases, students are advised to sit the examination.
Further assessment Opportunities
- If the work submitted by a student for assessment fails to reach the standard required to achieve then in most cases the student will be awarded a ‘Not Achieved' grade. The student may be given one further opportunity for reassessment if practicable.
- If a further opportunity for assessment is offered to any student, it must be made available to all students entered for that standard.
- Students will be awarded the highest grade over both opportunities.
- Those standards where reassessment opportunities are available will be indicated in the start of year course information.
In some instances a student may be given the opportunity to resubmit their work. Resubmission is only available for students who received a Not-Achieved grade, with Achieved being the maximum grade they can attain through the re-submission process. It is the teacher’s judgement that will determine if a student is given this opportunity. The judgement will be based on the following:
- The assessment activity will usually be a major undertaking for which it is difficult to give a Further Assessment Opportunity (e.g. work based on a field trip).
- The student’s work will have minor errors or omissions which the student should be capable of discovering and correcting on their own but the overall quality of the work presented is at the required standard.
- Where appropriate the student will be supervised during a lunchtime under examinations conditions while the additional work is completed.
- Re-submission must happen before the teacher gives any feedback to the whole class.
- Only a general indication of which aspect of the work needs correcting will be given by the teacher.
Misconduct during a School Based Assessment
If a student's behaviour during an assessment interferes with the ability of another student to perform the assessment task, the offending student will be removed and will receive no credit for the assessment. The supervisor will decide what course of action is appropriate for the disadvantaged student e.g. extra time; re-start (as for a speech).
It is a student's responsibility to ensure that they are entered for scholarship subjects. Consultation with the teacher in charge of the subject is essential.
Domestic students no longer pay any fees for NCEA or Scholarship.
Fee structure for International candidates
Entry for all NCEA standards - $383.30
Scholarship entries - $102.20 per subject
Fees are due in Term Three.
Applications for special assistance in assessments are made through the SENCO. Please contact her ASAP to inquire about eligibility.